Privacy & GDPR Policy

Introduction

H R DENNE LTD is fully committed to complying with the new General Data Protection Regulation (GDPR) which comes into force on 25 May 2018. HR Dennes are fully compliant with the IOC and the Data Protection act. All companies and organisations processing and holding the personal data of subjects residing in the EU must comply with a new and strict set of requirements, regardless of location.

The EU General Data Protection Regulation is a significant piece of European legislation, which will come into force in 2018. It builds on existing data protection laws, strengthening the rights that EU individuals have over their personal data, and creating a single data protection approach across Europe.

We will follow procedures to ensure that all employees, contractors, agents, consultants and other parties who have access to any personal information, held by or on behalf of us, are fully aware of and abide by their duties and responsibilities under the Act. We will ensure that:

  • Data is processed fairly and lawfully transparent.
  • Data is processed only for specified and lawful purposes
  • Processed data is adequate, relevant and not excessive
  • Processed data is accurate and where necessary, kept up to date
  • Data is not kept longer than is necessary and automatically removed after a agreed length of time or marked as a leaver if Employee has left the Company (agreement to be made between Client and HR Denne’s Account Manager)
  • Data is processed in accordance with an individual’s consent and rights.
  • That data is kept safely and securely.

Privacy Policy

This privacy policy sets out how HR Dennes uses and protects any information that you (The Client) give to us.

HR Dennes is committed to ensuring that your privacy is protected. Should we ask you to provide certain information by which you can be identified when using this website, then you can be assured that it will only be used in accordance with this privacy statement.

HR Dennes may change this policy from time to time by updating this page. Should this Policy be amended, we will update the policy document accordingly. This policy is effective from 01.05.2018

What we collect

We need to collect and use information about customers with whom we work to carry out our business and provide our services. In addition, we may be required by law to collect and use this information. All personal & commercial information must be handled and dealt with properly, however it is collected, recorded and used, and whether it is on paper, in computer records or recorded by any other means. Type of information required :-

  • Contact information including email addresses & mobile numbers if deemed necessary by Data Processors.

Definitions

  • Personal Data means data (manual or computer) which relate to a living individual who can be identified from those data (or from data and other information that is in the possession of, or is likely to come into the possession of, the data controller).
  • Data means information that is being processed automatically or is recorded with the intention that it should be processed automatically. Any manual data that forms part of an “accessible record” is also included in this definition.
  • Data Controller means a person/Client who determines the way in which any personal/commercial data are to be processed.

What we do with the information we gather

We require this information to understand your needs and provide you with a quality service. In order to carry out our Business we use the following Company to hold, enter, or for IT support/backup, information is secure by external sources. These are as follows:-

IT Support

Intelligent Performance: – South Corner, Old Brighton Rd S, Lowfield Heath, Crawley RH11 0PH – Company Registration Number 5224250

Intelligent Performance support and backup of server daily to cloud and of shared drive

Their GDPR statement: –

The Back-Up system we use is supplied by Intelligent Performance and runs via Acronis agents.

The backup data is encrypted to a 27 digit pass phrase, and this phrase is not even know by the Acronis storage in the UK. Data is accessible by Intelligent Performance as they are our IT support partner, but the pass phrase is in turn held in an encrypted storage and only accessed in recovery scenarios. The data back runs on both a file level and also system image to allow for fast disaster recovery.

Intelligent Performance are full compliant with the IOC and the Data Protection Act

Controlling your Personal Information

All our staff will, through appropriate training and responsible management:-

  • fully observe conditions regarding the fair collection and use of commercial/personal information
  • meet our legal obligations to specify the purposes for which commercial/personal information is used;
  • collect and process appropriate commercial/personal information only to the extent that it is needed to fulfil operational needs or to comply with any legal requirements;
  • ensure the quality of commercial/personal information used;
  • apply strict checks to determine the length of time commercial/personal information is held;
  • ensure that the rights of companies & people about whom information is held can be fully exercised under the Act;
  • take appropriate technical and organisational security measures to safeguard commercial/personal information;
  • ensure that personal information is not transferred abroad without adequate safeguards.
  • If you have previously agreed to us using your personal information for direct marketing purposes, you may change your mind at any time by writing to or emailing us at customerservice@hrdennes.com

We will not sell, distribute or lease your personal information to third parties unless we are required by law to do so.

You can request details of personal information which we hold about you by writing to HR Dennes Ltd, Charlwood Road, Gatwick Gate, Lowfield Heath, West Sussex RH11 0PS.

If you believe that any information we are holding on you is incorrect or incomplete, please write to or email us as soon as possible at the above address. We will promptly correct any information found to be incorrect.

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